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 Job
Descriptions for Committees
(guideline only)
| Show/Match Chairperson
Duties of the Show/Match Chairperson shall include, but not be limited to
the following:
a) Maintain the Show/Match Chairperson Notebook
b) Be responsible for the physical show location, equipment, trophies,
concessions, publicity, and manpower.
c) Should delegate duties by obtaining the following chairperson:
a. Equipment Chairperson
b. Obedience Chairperson
c. Confirmation Chairperson
d. Concessions Chairperson
e. Trophy Chairperson
f. Publicity Chairperson
Show/Match Secretary
Duties of the Show/Match Secretary shall include, but not be limited to
the following:
a) All correspondence with AKC, Onofrio and Judges Panel is to be via the
Show Secretary
b) All entries are handled by the Show Secretary
c) Show Secretary will not show at the show/match at which they are Show
Secretary.
d) Premium List compilation, approval, printing, and distribution are the
responsibility of the Show Secretary, but can be assigned to a committee of
the Show Secretary’s choosing.
e) Catalog compilation, approval, printing, and distribution are the
responsibility of the Show Secretary. Number of entries and identity of
entries must remain a secret and known only by the Show Secretary until
after the closing of the entry period. |
Booth Space Sub-Committee
To secure booth sales for show concessions & vendors
Building and Grounds Sub-Committee
To coordinate the use of the building and parking lot with the show chair;
traffic control and all building and parking lot conditions
Catalog Sponsor Ads Sub-Committee
To assist the show secretary in securing advertising for the show catalog.
Catalog Sub-Committee
To be responsible for the distribution and sales of show catalogs.
Chief Ring Stewards
To provide a full complement of ring stewards for the annual show.
Awards/Trophy Sub-Committee
To assume the responsibility for all matters relating to trophies at the
annual show.
Judge Selection Sub-Committee
VIP/Show Hospitality Sub-Committee
Raffles/Door Prizes Sub-Committee
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Executive Committee: see
Bylaws
President
 | Preside at all meetings |
| Ex-officio, and a member of all
committees, standing and ad hoc |
| Planning & organizing |
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Appointing and delegating |
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Attend as many committee meetings as possible |
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Evaluating- Ongoing analysis of club meetings and operation |
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Goal setting for results |
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Monitoring- Continuously monitor the club’s progress toward goal |
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Motivating- Establish a climate of enthusiasm, openness, and concern |
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Problem solving |
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Recruiting and retaining- Make certain all members are active and
involved. |
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Training- Club officers, board, and committee chairpersons |
| Appoint chairmen and committees
to advance the work of the Club in such matters as dog shows, obedience
trials, and tracking tests, trophies, annual prizes, and other fields
which may be well served by committees |
Vice-President
| Exercise the duties and powers
of the president in the President’s absence |
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Service to the president |
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Service to the other club officers and service to the general membership
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Assist the president and other officers with their duties |
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Collect all of the monthly reports of the committees and turn them in to
the secretary |
Treasurer
| Maintain record of financial
conditions |
| Have financial records open and
available to inspection |
| Collect and receive all funds
due or belonging to Club |
| Make deposits |
| Disperse funds and payments |
| Make records available at
annual meeting |
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Secretary
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Keep and maintain all club records and files |
| Keep a record of all meetings
and all matters of which a record shall be ordered by the Board |
| Charge of the correspondence |
| Notify applicants of their
election to membership |
| Keep a roll of the members and
their addresses |
| Send email about meetings |
The secretary’s Club record
file should include the following:
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Club bylaws |
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Membership Orientation book |
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Minutes of all club meetings-regular and board meetings
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Committee reports |
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List of committee chairs and members |
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Club’s past achievement reports |
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Club’s past monthly reports |
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Club roster having the following information for each member:
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Member’s full name, home address, and
e-mail address |
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Telephone number |
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Date of birth |
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Date of membership |
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Committee assignments and offices held |
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Complete set of printed material and Key Club literature
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Nominations Chairperson
• Collect names from the floor for positions
• Prepare a slate of officer nominees
• Report nominations to the Secretary in writing
Community Education & Outreach
• To provide educational opportunities for the general public about
responsible dog ownership; coordinate visits to nursing homes, schools and
other public venues.
The Social Committee
• Responsible for all social functions of this Club and such other duties as
may be assigned to it
• Act as a reception committee at all meetings
• Coordinates mixers, birthday remembrances, Christmas party and other
socials
Bylaws
• Oversees the update of the bylaws
• To maintain a complete copy of the articles of incorporation and Club
by-laws, along with a policy and procedure manual, if written
Parliamentarian
• Enforce the rules of parliamentary procedure at all executive board as
well as general membership meetings
• Enforce these rules in the election of officers
• Ensure that all paid members have equal voting rights
Legislative Chair Follow issues between AKC & the Club
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The Public Relations Committee
• Arrange the preparation and dissemination of news releases regarding this
Club’s activities and educational programs
• Web development
Membership
• Liaison between members, potential members, and the President to encourage
and foster membership growth
• Works closely with the Board, and may suggest methods to increase
membership
• Assist the Publicity Committee with planning flyers/brochures and the Web
page
• Meets as needed, with most communication is accomplished by phone or mail
or email
• Develop a publicity campaign in conjunction with the Publicity Committee
• Compose and distribute a membership application package (include a letter,
necessary application forms, return envelope, brochures
• Collect application forms and fees
• Provide new member with orientation
Fundraising
• Investigate and organize fundraising activities for the club
• Coordinates with executive committee and members to initiate project
Report progress
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